Have a headcount and a date, but still choosing the rest? Get help planning your club order. You can start the conversation before collecting sizes or finishing artwork.
Set a headcount, budget and arrival date
Estimate how many people need merch, set a total or per-person budget and decide whether the club will subsidize the order. Share the date you need the pieces in hand, with time to count and distribute them before the event. Garment choices, size collection and artwork can follow after an early planning enquiry.Choose the garment and decoration
Start with one style and one color to keep the first run simple. The apparel minimum is 3 pieces per design and color, blank or decorated. Browse blank styles to compare weights, fits and garment measurements before asking members for sizes.
Screen printing can suit bold logos at club quantities, embroidery can suit chest logos on fleece, and DTG can suit detailed artwork on compatible garments. If you're unsure, send the artwork you have and ask for help choosing a method that fits the garment and budget.
Collect actual sizes
Share the selected garment's measurements and ask members to compare them with something they like wearing. Letter sizes differ between styles. Set a response deadline and use a workspace size collection link to gather actual choices.
For an early estimate, the merch size calculator helps plan quantities and spares. Its split is an estimate, not a record of your members' sizes. Replace estimates with collected responses where possible, list spares separately and confirm exact quantities by style, color and size before requesting written pricing.
Finalize artwork
Gather the final artwork and check names, spelling, colors and placements with one organizer responsible for approval. Useful files include:
- Vector files (AI, EPS, SVG, vector PDF): ideal, scale cleanly, separate by color.
- High-resolution PNG at 300 DPI at the actual print size.
- The exact names and roles to use on personalized pieces.
If you only have a screenshot or small logo, send it with your planning enquiry so we can explain what preparation is needed. The artwork guide explains what to check before the final proof.
Confirm pricing and production
Send the selected garments and colors, exact size quantities, artwork details, delivery destination and required arrival date through the quote form for written pricing. Review the complete order total and artwork proof before approving the order.
Standard timing is 2 to 2.5 weeks through arrival after order confirmation and payment, finalized artwork and all order details are received. Leave time beforehand for quoting, size collection and approvals. If the date is close, ask us to confirm rush availability and fees for the actual order. Once production is confirmed, keep the approved quantities and artwork together, then distribute against the final size list.
We work with school clubs and student orgs regularly, including Whitney High School's Shanti Club and its navy Culture Show tees. See school club merch for how those orders run, nonprofit merch if your run supports a fundraiser, or custom merch in Berkeley if you're local. Still deciding? Start a planning enquiry with what you know so far.